Booking & Logistics
- Confirm venue (date, time, capacity, curfew, accessibility)
Venue: Bradford college< lister building, B25
Date: October 14th
Time: 6:00pm- 9:00pm
Capacity: 200
Accessibility: wheelchair access
- Sign contracts with venue & any external vendors
- Secure sound/lighting tech
Sound Tech: Niall & Evan
lighting tech: Oliver supervised by Evan
- Create setlist
555- yellow, brain stew
Hollow veil- Riptide, Back to freinds
Kaleb and supremes- save the best for last- Vanessa Williams
Screw Ball Deluxe- come together, sex on fire
Pauls angels- californication, chelsea dagger
Blitzz – Bring Me To Life, Vivica
Jacob solo- conell, daughters
goofy goobers- hysteria, some, who did you think i was
- Book support acts / DJ / host / MC
- Organize transport (gear, band members, crew)
- Confirm load-in time and soundcheck schedule
- Check venue’s insurance and liability coverage
📣 2. Promotion & Marketing
- Create Halloween-themed poster/flyer
- Design social media promo images (with spooky branding)
- Set up Facebook Event / Eventbrite / ticket links
- Post countdowns on socials (2 weeks before, then daily leading up)
- Engage audience with costume contest teaser or spooky reels
- Email newsletter blast (if you have a mailing list)
- Local press/radio/podcast shoutouts (if relevant)
🧛 3. Costumes & Theming
- Plan your costume (band-wide theme? individual? makeup?)
- Encourage audience costumes (optional prize?)
- Organize stage decor (spiders, fog machine, pumpkins, skulls, etc.)
- Buy props for band (fake blood, fangs, cloaks, witch hats)
- Halloween-themed visuals for projectors or backdrop (if using)
🎤 4. Performance-Specific
- Rehearse Halloween covers or intros (e.g. Thriller, Ghostbusters)
- Halloween stage banter or themed skits
- Create themed setlist printouts (use fun Halloween fonts)
- Bring spares (guitar strings, cables, sticks, batteries)
- Charge in-ear monitors / wireless units / pedals
🎁 5. Merch & Audience Engagement
- Halloween-exclusive merch? (limited shirts, spooky art, etc.)
- Decorate merch table (fake cobwebs, skull candy jar)
- Set up tip jar (make it a cauldron!)
- Plan a costume contest or spooky giveaway
- Bring a Polaroid or photo booth props (for fan pics!)
🧯 6. Safety & Emergency Prep
- First aid kit
- Fire extinguisher / safety checks (especially if using candles/fog)
- Contact numbers for venue manager, sound tech, etc.
- Backup USB or drive with setlist or visuals
- Pack snacks, water, painkillers, extra phone chargers
📦 7. Packing List (Night Of)
- Instruments & gear (guitar, pedals, keyboard, mic, etc.)
- Costume + spares (makeup, wipes, backup outfit)
- Printed setlists (tape to stage or monitors)
- Merch items & float for cash sales
- Signage (for doors, merch, contests)
- Decorations (if DIYing the venue)
- Drinks & snacks for backstage / green room
- Fog machine / projector / lighting (if bringing your own)
🧹 8. Post-Gig
- Collect all gear & decor
- Settle payment with venue
- Post thank-you + photos/videos on socials
- Follow up with fans or mailing list
- Debrief with band/team (what went well, what to improve)