For project 1 event production my role with Ben is the Event Operations Coordinator.
Consideration points/Checklist
When/Where is the event? Bradford college lister building
Logistics? We need to think where would we get the instruments/Equipment and what permissions would you need from who? (supplied by college)
Venue seating and layout? We need to know how many people the venue can hold (150) and what is the shape of the venue. We know there is one set of doors for the audience to come and go, The performers can use the same doors as the audience and the back doors leading to the stage when its time to perform/get ready. There is also a set of fire doors on the left hand side at the back of the stage for emergency purposes.
Porter requests? we wont need to worry about this as the venue is literally next door so we can arrange a team to sort it ourselves.
Audio and Visual equipment? not only do we need to think of microphones and amps but also would our performers want any visual effects or digital screens to show a moving picture or logo or anything really.
Performers? We wont struggle finding the talent as we are in the department of the talent.
emergency doors? There are 2 double door fire exits, 1 is the main entrance and exit for the audience and 1 single door escape behind the stage
(Royal Holloway, 2025)
Health and Safety
Hearing Damage
Noise at work can cause hearing damage that is permanent and disabling. This
can be hearing loss that is gradual because of exposure to noise over time, but
also damage caused by sudden, extremely loud noises. The damage is disabling as it can stop people being able to understand speech, keep up with conversations or use the telephone.
How You Could Damage Your Ears:
Lack of Rest: Failing to give ears quiet recovery time between loud rehearsals, gigs, or mixing sessions prevents the auditory system from repairing temporary stress.
Loud Volume: Sound levels above 85 decibels-common at live concerts, in recording studios, and through headphones-strain the inner ear.
Long Duration: The longer your ears are exposed to loud sound, the less time the tiny hair cells (stereocilia) inside the cochlea have to recover, leading to cellular exhaustion and death.
Close Proximity: Standing next to amplifiers, using in-ear monitors incorrectly, or pointing sound sources directly toward the head intensifies the acoustic pressure on the ear drum.
(Mountain Ear, Nose and Throat Associates, admin, 2020)
Hearing loss is not the only problem. People may develop tinnitus (ringing, whistling, buzzing or humming in the ears), a distressing condition which can lead to disturbed sleep, lack of concentration and could also effect your mental health.
This is all really important as musicians NEED their hearing to be able to be good at their profession.
Safety issues
Noise at work can interfere with communications and make warnings harder to hear. It can also reduce people’s awareness of their surroundings. These issues can lead to
safety risks – putting people at risk of injury or death.
Trip Hazards play a massive part in things to look out for while working with music as 9 times out of 10 the backstage area is almost pitch black and it can be really hard to navigate the area without being able to see. If a person Cant see they are likely to fall and injure themselves which we can not have while hosting an event
Interpersonal Skills
“To say that this position requires attention to detail would be a gross understatement. For event operations coordinators, details are the job. Good event operations employees have an uncanny ability to look into the future of a situation, see what could possibly go wrong, and plan for it. They are cautious, intelligent, and hyperaware of potential problems, which is all to say that they have backup plans to their backup plans. They are also excellent multitaskers who are deeply concerned with efficiency and resource management.” (Berklee College, 2019)
Finding Work
“Event operations coordinators usually work for independent event-planning companies, which may take on a variety of events as jobs or specialise in a particular variety, such as weddings, festivals, tours, or conventions. Event operations coordinators may also work in-house for companies that own and rent large event spaces, like fairgrounds, ballrooms, and event halls. Some event coordinators are fully freelance, but due to the high labor requirement in organising live events, it’s much more common to pool resources in a company, however small.” (Berklee College, 2019)
Bibliography
college (2019). Event operations coordinator | Berklee College of Music. [online] Berklee.edu. Available at: https://www.berklee.edu/careers/roles/director-event-operations [Accessed 14 Sept. 2026].
consent form for video or photography (2025). How to organise a music event – royal holloway student intranet. [online] Royalholloway.ac.uk. Available at: https://intranet.royalholloway.ac.uk/students/study/student-department-information/music/how-to-organise-a-music-event.aspx [Accessed 9 Sept. 2026].
HSE (2023). HSE: Information about health and safety at work. [online] Hse.gov.uk. Available at: https://www.hse.gov.uk/ [Accessed 9 Sept. 2026].
Mountain Ear, Nose and Throat Associates, admin (2020). How quality of life is affected by tinnitus. [online] Mountain Ear, Nose and Throat Associates, P.A. Available at: https://mountainent.com/how-quality-of-life-is-affected-by-tinnitus/ [Accessed 14 Sept. 2026].