Proposal

This proposal serves as an overview of the strategy for planning a musical event at Bradford College. The purpose of the event is to present student musical skills, encourage community involvement, and offer a fun and culturally enriching evening. This proposal will address all the different facets of organising and carrying out the event, such as setting up the location, scheduling the acts, lighting, hosting, and advertising.

Goals:

• Showcasing Talent: Give student bands, singers, and musicians a stage on which to perform and showcase their abilities.
• Community Building: By bringing students, staff, and teachers together for a shared cultural experience, you can strengthen the sense of community that exists inside the college.
• Cultural Enrichment: Encourage pupils to appreciate a variety of musical genres and styles by raising their level of cultural understanding and appreciation.
• Experience in Event Management: Provide students with the chance to obtain practical knowledge in organising, coordinating, and managing events.

Title of Event: Powered On

Time: April 18, 2024

Time: 5:00–7:00 p.m.

Location: B25 of Bradford College

Target Audience: All invited visitors, instructors, staff, and students are welcome to attend the event. Two to five hundred people are anticipated to attend.

Organising and Performing

Setting Up the Location

Bradford College, B25, a venue with plenty of room and all the amenities needed to stage a music event, will host the event. Among the preparations for the location are:

• Stage Setup: A range of musical acts, such as bands, soloists, and duos, will be accommodated by the arrangement of the stage. We will see to it that all required gear—such as speakers, microphones, amplifiers, and so forth—is ready and configured appropriately.
• Seating Arrangements: Based on the location, we will plan the audience’s seating to provide comfortable sitting and unobstructed views of the stage.
• Backstage Area: A special space will be set up for performers to relax, adjust their instruments, and get ready for their performances.

Sound and Lighting:
Two essential components of the event that will improve the whole experience are lighting and sound. Our strategy consists of the following:

• Lighting Design: A state-of-the-art lighting arrangement will be set up to draw attention to performers, set the mood, and increase the event’s visual impact. Depending on the requirements of each show, this could include spotlights, coloured lighting, and effects like strobes or lasers.
• Sound engineering: To guarantee crystal-clear audio output, a top-notch sound system will be used. A sound engineer will be hired or designated to oversee the use of microphones, instruments, and any pre-recorded sounds. To guarantee the best possible audio quality, pre-event sound inspections will be carried out.
• Act Scheduling
  The calibre and variety of the musical performances will determine how well the event goes. The procedure for assigning roles entails:
• Request an Auditions: To find interested performers, the college will issue an open call for auditions. The most talented performers will be evaluated and chosen by a selection committee, guaranteeing a varied line up encompassing a range of musical styles.
• Artist Coordination: Following the selection of acts, we will work with the performers to arrange for their technical requirements, set lists, and rehearsal times. The event program will assign a set time window to each artist.
• Rehearsals: To help actors get acquainted with the stage layout, lighting, and sound systems, we will schedule rehearsal sessions in the location. This will provide seamless changes between acts during the event.

• Organising the Event
  A dynamic and captivating emcee will be chosen to lead the spectators through the proceedings. The host will be in charge of the following duties:
• Opening and concluding Remarks: welcoming guests, summarising the program, and making concluding remarks.
• Act Introduction: Provide a succinct synopsis of each act while preserving the event’s flow.
• Audience Interaction: Maintaining a high level of enthusiasm throughout the event, interacting with the audience during intermissions, and promoting involvement.
• Time management: Making sure everything happens on time and working with the artists and backstage team to reduce delays.

Promotion:
Promoting events well is essential to guaranteeing high participation and attendance. We’ll use the following in our promotion strategy:

• Posters and Flyers: To raise awareness of the event, eye-catching fliers and posters will be developed and distributed throughout the campus, in the residence halls and in common spaces.
• Social Media Campaign: On websites like Instagram, Facebook, and Twitter, a special social media campaign will be introduced. In the run-up to the event, there will be countdown postings, performer spotlights, behind-the-scenes content, and frequent updates.
• Email Announcements: As the date draws near, official emails outlining the event’s specifics, ticket information (if applicable), and reminders will be forwarded to all faculty members and students.
• Collaborations: In order to assist publicise the event and take advantage of their networks and platforms for a larger audience, we will partner with student organisations and clubs.
• Word of Mouth: To create buzz and anticipation, performers and volunteers are urged to tell their social circles about the event.

Budget:

To make sure the event is financially feasible, a comprehensive budget will be created. The following are the main categories of expenditure: • Venue Costs: These are the expenses related to booking the location, which may include additional setup or equipment fees.

• Lighting and Sound: This includes paying technical personnel like lighting technicians and sound engineers as well as renting lighting and sound equipment.
• Promotional Materials: The price of printing fliers, posters, and other promotional items.
• Performer Fees: We may think about offering a small stipend or honorarium as a thank you, even if the majority of performers will be students.
• Miscellaneous: Set aside money for unanticipated costs like extra equipment rental, lodging for performers, or urgent maintenance.

Security and Adherence
It is crucial to guarantee everyone’s safety and adherence to college rules. We’re going to:

• Security Plans: In order to maintain crowd control, guarantee a secure atmosphere, and address any emergencies, collaborate with campus security.
• Health and Safety Procedures: Comply with all relevant health regulations, including making sure there is enough air, giving out hand sanitisers, and keeping an eye on the number of attendees to prevent congestion.
• Permissions and Permits: Get the college administration’s approval for any essential permissions, such as those for using the facilities and equipment.

Timetable
To monitor development and guarantee that all tasks are completed on time, a comprehensive schedule will be created. Important dates to note are:

• Week 1: Decide on a day for the event, find a suitable location, and start the audition process.
• Weeks two and three: Hold auditions, choose actors, and start rehearsals.
• Week 4: Verify technical setup, start aggressive marketing, and complete the event schedule.
• Week 5: Set up the location, complete the final push for promotion, and conduct dress rehearsals.
• Event Day: Carry out the entire event, including setup, entertainment, and dismantling.

Conclusion:

This musical event, which will provide entertainment, community involvement, and a stage for student talent, is anticipated to be a highlight of the college’s cultural calendar. We will ensure that the event is one that all participants and attendees will remember by meticulously organising and carrying out every last detail. We are excited to realise this vision and acknowledge that the success of this project will depend on the backing of the college administration, faculty, and student body.